How to Get the Best Out of Exhibiting at a Wedding Fair


Ever wonder why some suppliers have unbelievable success as a wedding fair exhibitor and others never see a return?

There is definitely a formula to making wedding fairs work for your wedding business and I’d like to share it with you.

In this article I’ll reveal my top strategies that will affect your overall success attending wedding fairs so that you can get the most out of your exhibit.

Find out how and where the event is being advertised

Couples are now using social media as a tool to help with their wedding planning, more now than ever. Brides turn to Facebook to ask for friends recommendations and to Twitter to see what the suppliers they like are up to. Does the fair have a strong social media presence? Are they advertising on relevant blogs and publications?

You want to make sure the fair you choose is being promoted so that you will get a healthy amount on traffic on the day. Ask the show organiser how the show is being advertised and marketed online and offline. Does this line up with where your target market is?

Research what is included in the cost of the exhibit space to ensure value

Your exhibit space can be anything from empty space to a shell scheme so be sure to ask so that you can plan your costs accordingly. Ask if electricity, wi-fi, tablecloths and basic furniture (trestle table & chairs) are included or how much extra they will cost you. Be sure to figure your marketing materials and giveaways into your budgeting as well!

Review the contract

Contracts for wedding fairs can contain a list of items that are prohibited and list anything that is required by you such as a copy of your insurance policy. As with all contracts, be sure to review it before you sign on the dotted line.

Invite prospective and current clients

You will appear to be on top of what is going on in the local wedding industry if you personally invite these people along. Even if you have already booked a client they will appreciate knowing there is somewhere to go to find their other suppliers.

Promote the fair on social media and blogs

You’re on Twitter and Facebook right? Use this space to discuss what you are doing in the run up to the fair and connect with other exhibitors. The networking opportunities a fair offers are often just as valuable as the potential clients you might book.

Network

Does the fair you booked offer a networking event for suppliers before or afterwards? If it does be sure to participate, as it never hurts to have friends at the show and you never know who might refer you!

If there is no pre-fair networking event make a point to set up early and set aside time to have a chat with other suppliers at the fair. Making friends with your competitors can be a good thing because then you have someone to refer couples to when you are booked solid… and everyone needs friends!

Take advantage of promotional opportunities during the show

Many fairs will allow exhibitors to sponsor certain aspects of the show to gain brand exposure. Think of everything you could possibly sponsor and then ask if you can do it.

Does the fair offer a sponsorship spot for gift bags – can you put a small sample in each one? What about for the fashion show – can you get your products in the show or help in any way?

Put your best foot forward

Never ever EVER put your table out in front and sit behind it and watch people go by!

You need to be on your feet and be giving people a reason to stop at your stand. Get in front of the table and don’t sit down, don’t play with your phone, don’t eat at your stand!

People make judgments on you and your business instantly and if they see someone playing with their phone and eating a sandwich, chances are they will think ‘Wow, will they do that at my wedding too?’

Create eye-catching displays

You are given a specific amount of floor space at a wedding fair, but have you thought about using the space above you? Try to hang a sign above your stand or create a large, tall piece that will draw attention to your stand. You need to make yourself and your display stand out from the crowd!

Try to come up with something eye-catching so people will have to stop and talk to you. If you are a florist, invest time in creating a large elaborate piece for your stand. If you are a dress designer, put your most attention-grabbing design out front for people to see.

Be sure to use an image of this piece in your marketing materials so that people remember you for your work!

Put the freebies in the back

Make those brides and grooms work for those freebies and put them at the back of your stand!

You should be giving these to potential clients not just the window shoppers. Maybe ask them for their details in exchange for a more expensive promotional gift that they will actually use.

Be strategic about giving marketing materials away

There is a variety of marketing material available to you for a reason – you can give a business card to a window shopper and a more detailed DVD of your portfolio to more serious potential clients.

You will want to ‘qualify’ each couple, in other words, make sure they are a good match for your business before you give away the more costly (to you) marketing materials.

Take into consideration their level of interest, time left until their wedding date and location when deciding which piece of marketing material to give out. Don’t make the common mistake of simply shoving everything you have into each attendee’s hand.

Make yourself memorable

If you can engage a couple in a short activity at your stand they will remember you. If you’re a wedding photographer,think about taking the couple’s photo, personalising it, adding your contact details and then get their email addresses and email them the photos after the show.

Set Goals

It is important to know exactly what you want to get out of the fair before you start. Do you want a certain number of leads to follow up on? Setting these goals will not only keep you on track during the fair but will also help you to determine if it was a worthwhile investment afterwards.

Be informative not ‘salesy’

At the end of the day people don’t like to feel like they are being sold to. By keeping it informative and fun you’re doing the exact same thing but in a less pushy way. The idea here is to establish yourself as the expert in your field by showing the potential client how much you know so they want to book you.

Monitor your return on investment

Be sure to always ask how people heard of you so that you can track your return on investment (ROI). This way you will find which fairs and which marketing techniques work best for you. If something doesn’t work for you, get rid of it and try something new at the next fair.

I often hear from suppliers that wedding fairs don’t work. A wedding fair is just an opportunity, much like a job interview, and is what you make of it so make the most of it!